Kronos Integration

Kronos Integration

  • Kronos integration is used to sync all members from Kronos timesheet to Portal.

  • Members page displays all the details of Kronos members which are added using Sync function from Integration page.

  • Admin can edit the Kronos members and can add RFID card No, after RFID scan from device ,Check-in and Checkout time with respective date will be displayed for respective Kronos member under Kronos Time Sheet.

  • Kronos added members can be deleted using Reset Function..

Device Configuration for Kronos Members Attendance

First the admin need to configure the settings from the portal side. After login to the portal, Go to Settings and select Device. Click on the Edit icon of the Device Configuration settings.

Go To Identification Settings :

  • Enable the RFID Scanner by clicking Yes option

  • Disable the Facial Recognition by clicking No option on Enable Facial Recognition

 

Go To Access Control :

  • Enable Relay should be checked – This feature allows only the valid access id members which is registered in Members page from portal side and has to be synced in Member Management from the device side. The valid members can tap and do facial temperature scan.

  • Allow Anonymous should be checked – This feature allows the members to tap the access id card which is not registered in Members page from portal side and also not available in the Member Management. The member name will be considered as Anonymous. If admin do want anonymous members you can uncheck this option .

  • Enable logging Mode
    i) Access Control – Allow data to be present only in Accesslog Report.
    ii) Time and Attendance – Allow data to be present in Time and Attendance report .and Accesslog Report.
    iii) Both – Both features are enabled and data fetched in both the reports.
    iv) None – Both features are disabled and data not fetched in both reports.

  • Valid Access options- ID only, Face only, ID+Face, ID or Face

From Device point of view. Settings should be same as mentioned in shown screenshots.

After login to CertifySnap,In Settings admin can select Identification Settings and Access Control to make sure the settings are same as in portal.

 

Navigate to Configurations tab—>Click on Integration page—–> Click on Configure icon

Integration page appears with details to Configure Kronos members as shown in Figure-1.

Figure1:

 

Action: The Configure icon under ‘Kronos’ Integration gives the user to add below details.

1)Company Shortname 

2)API Key 

3)Username 

4)Password

Kronos Integration Credentials Passing

Kronos Integration page appears with details to provide the credentials, Enable application and Saving it as shown in Figure 2.

Provide the details under below respective fields , Click on Enable Application and Save it.

  1. Company Short Name: Its a short description of the company
  2. API Key:
  3. User name
  4. Password

Enable Application Action:

Members can be Synced from Kronos Timesheet only if the the Enable application option is enabled.

Figure2

Kronos Icon Highlighted

Pop up Message “ Application Enabled” will be displayed as shown in Figure 3 and Kronos Icon will be displayed with green tick mark as shown in Figure 4 after clicking on Save, which verifies that System is ready to Sync Kronos members

Figure 3:

Figure 4:

Sync Members

Select option Configure as shown in above Figure 4 ,Kronos Page displays with option Sync as shown in Figure 5.

Action:

Sync function is used Sync all members from Kronos timesheet and displays in Portal under Member Page

Figure 5:

Click on Sync-Success message “Sync Completed” will be displayed as shown in Figure 6

Action:

Success Message “Sync Completed” Verifies that all the Kronos Members are added successfully to Portal

Figure 6:

Member Page Displaying Kronos added Members

Refer to Figure 6.1

 

Kronos Integration-Disable Application

Select option Disable application(Refer to Figure 6.2) which throw the message “Application Disabled” -(Refer Figure 6.3)

Action:

Members cannot be Synced from Kronos Timesheet if option “Disable Application” is selected..

Figure 6.2

Figure 6.3

Reset Kronos Members

Click on Reset Members–> Select Yes as shown in Figure 7

Action:

Reset function is used to delete all Kronos added members and reset back the page to original state by blanking out all credentials as shown in Figure 8

Figure 7:

Figure 8:

Kronos Validations

When the member type Invalid Company short name in Kronos credentials shows the popup-Invalid Company Short Name.

 

When the member type Invalid API key in Kronos credentials shows the popup-Invalid API key

 

When the member type Invalid username or Invalid password in Kronos credentials shows the popup-Invalid login

 

Kronos logs

When the application is enabled in Kronos and after clicking Sync Button ,the members are synced based on the validation of Form options from the portal side. The admin will see the Synced details with date and time and also see the partial synced messages along with “Click here” link to see logs. The logs will be downloaded in Notepad.

 

Once the members are synced, the Kronos member details will be viewed with valid access id stored in Members page from the portal side.

In Device side, log in to Certify Snap and select Member Management in Settings Page. Search for the Kronos member being synced. Jennifer Davis is the Kronos member.

Login to Webapps Management Center to check Kronos timesheet for a particular kronos member Jennifer Davis for total Checkins and Checkouts.

Click on three line as mentioned in the first figure.

Select Time–>Timesheets–>Timesheet Views–>All Timesheets as mentioned in second figure and search for the Kronos member First Name

Click on the edit button of Timesheets as mentioned in third figure

 

 

View all the Checkins and Checkouts of the Kronos member Jennifer Davis mentioned in fourth figure.

Click on Edit Timesheet button as mentioned in fifth figure.

View the complete details of Checkins and Checkouts in Kronos Edit sheet.as mentioned in sixth figure.

Leave a Reply

%d bloggers like this: